| Section 1 IFMBE LOGO The IFMBE logo is a registered
trademark owned by the IFMBE. Any form of use of the logo
must be submitted for approval and any form of use which
has not received such approval shall be considered as
unauthorized use of the logo.
1.1
Incorporation the IFMBE Logo into Another Design
Upon approval by the
IFMBE President, the IFMBE logo may be incorporated in
the design of awards or for similar purposes, provided
that the total logo is used without modifications.
1.2
Use in Conference Announcements and Publications
Conferences meeting the
requirements in section 2.1 and 2.2 may display the IFMBE
logo in their announcements or publications.
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Section 2 CONFERENCES
This section delineates
the role of IFMBE in conferences, defines the
requirements for managing a conference sponsored by IFMBE
and provides guidelines for partnership in conferences
organized by other organizations. These include
conferences whose purpose is to promote the mission of
IFMBE.
2.1
Sponsorship
IFMBE may sponsor
conferences that are consistent with the mission and
bylaws of the organization. The term
"conference" in this section refers to
conference, meeting, workshop or symposium.
Sponsorship indicates
complete responsibility for technical, financial and
administrative elements of the conference. In the
technical area, IFMBE will plan the scope of the program,
plan the sessions, organize panel discussions, invite
special speakers and review and select contributed
papers. In the financial area, IFMBE will prepare the
conference budget, monitor the financial affairs and
prepare the final financial report. IFMBE will be
responsible for local arrangements, publicity, public
relations and publications. IFMBE sponsored conferences
are financially accountable to the IFMBE Administrative
Council.
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2.2
Conference Affiliations
IFMBE may be affiliated
with conferences of its national society members or
conferences of non-IFMBE organizations and entities that
have substantial and continuing interest in the field of
Medical and Biological Engineering. In all cases, the
conference objectives must be consistent with the mission
and bylaws of IFMBE. Prior to final IFMBE approval,
notification will be given to the Chair of the National
Secretaries Council on any pending request for
co-sponsorship, cooperation or endorsement. The Chair
will circulate the request to member organizations for
response within thirty days, should they wish. The
Administrative Council shall appoint one of its members
or its designee to function in a liaison capacity with
the conference organizers in order to provide close
communication between the federation and the conference.
Types of conference
affiliation:
2.2.1
Co-Sponsorship
Co-sponsorship indicates a shared significant
involvement in the financial, technical, publicity and
administrative elements of the conference as defined
under sponsorship. Financial involvement may be either in
the form of a loan and/or a grant to the conference. In
either case, a portion of the conference surplus is to be
shared with IFMBE. The portion to be shared is to be
negotiated prior to approval of the co-sponsorship.
Co-sponsorship must be approved by the Administrative
Council at its regular meeting in time to be incorporated
into the annual budget of the Federation for the coming
year. A request for co-sponsorship must be accompanied by
a list of conference officers and the conference budget.
In addition to the individual functioning in a liaison
capacity, the IFMBE shall have a representative on the
Conference Budget Committee (see section 2.4.3)
All conference
announcements and publications must include a statement
acknowledging IFMBE’s co-sponsorship. Local or
regional co-sponsored conferences must include
participation by the local national society holding
membership in IFMBE.
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2.2.2
Cooperation
Cooperation indicates direct involvement in the
organization of the technical program and encouraging
members to submit papers and to attend the conference.
Cooperation by IFMBE entails no financial involvement in
the conference. The president is authorized to approve
the cooperation of IFMBE with the conference. All such
actions must be reported to the IFMBE Administrative
Council at its following meeting.
All conference
announcements and publications must include a statement
acknowledging IFMBE’s cooperation. Local or regional
conferences which are in cooperation with IFMBE must
include participation by the local national society
holding membership in IFMBE
2.3
Endorsement
IFMBE may provide
endorsement for conferences. Endorsement indicates that
IFMBE approves the conference and its objectives but has
neither financial involvement in the conference nor
direct involvement in the organization of the conference
or its technical program. Endorsement by IFMBE may be
used to publicize the conference and to help solicit
financial support. The president is authorized to provide
endorsement. All such actions must be reported to the
IFMBE Administrative Council at its following meeting.
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Section
3: CONFERENCE FINANCES and ADMINISTRATION
3.1
Financial Arrangements for Co-sponsored Conferences
This section provides
guidelines for financial and administrative arrangements
between the IFMBE and conferences co-sponsored by the
Federation. The term conference in this section refers to
conference, meeting, workshop, symposium, or other
professional or educational event. The term Federation
refers to the IFMBE. This section delineates the
financially related responsibilities and obligations of
an entity organizing a conference, which is co-sponsored
by the IFMBE and outlines several possible financial
models that can be adopted. The objective is to encourage
financial responsibility and to ensure financial
viability of the conference. A secondary objective is to
create financial surplus for the entity organizing the
conference and for the IFMBE. The share of surplus to be
retained by the IFMBE shall be commensurate with the
level of the Federation’s potential financial
exposure. At the same time, however, any arrangement must
strive to minimize the financial risk to the IFMBE.
3.1.1 Approval of conference budget
Co-sponsored conferences with a budget exceeding
$100,000 (US) must have their budget approved by the
IFMBE Administration Council. The budget shall be
submitted to the Administration Council for approval at
its regular meeting in time to be incorporated into the
annual budget of the Federation for the coming year. If
the budget of the conference is less than $100,000 and
the fiscal exposure of IFMBE is minimal, approval may be
obtained from the Conference Committee, except in such
cases where the IFMBE is providing a loan to the
conference.
3.1.2 Budget expectation
The conference budget must be based on a
non-deficit expectation. It shall include a projected
surplus of approximately 15-20% of the total conference
budget.
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3.1.3 Financial reporting
For the last six months leading to the
conference, monthly financial statements will be made
available to the IFMBE Finance and Conference Committees.
A final financial report is due no later than 90 days
after the conclusion of the conference if the conference
budget is less than $250,000 US and no later than 12
months after the conclusion of the conference if the
budget is more than $250,000 US, to allow time for a
professional audit.
3.1.4 Pre-conference loan
Co-Sponsored conferences may receive an
interest-free loan to enable the organizing entity to
launch the conference. A loan must be repaid in full no
later than 180 days after the conclusion of the
conference.
3.1.5 Financial obligations
For conferences initiated by the IFMBE, a
percentage of the income derived from registration fees
shall be retained by the Federation. A conference
receiving a loan from the IFMBE shall also return a
percentage of the conference surplus to the Federation.
The fraction of the surplus to be returned to the
Federation is to be negotiated and agreed upon before the
conference budget is approved by the Administration
Council.
3.1.6 Conference surplus
Conferences co-sponsored by the IFMBE shall
return to the Federation a portion of the conference
surplus. That portion can be either a percentage of the
surplus in proportion to the financial stake in the
conference by the IFMBE, a fixed amount of money, or a
combination of a fixed amount of money plus a percentage
of the surplus. The formula is to be negotiated and
agreed upon before the conference budget is approved by
the Administration Council.
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3.1.7 Registration fee structure
Conferences co-sponsored by the IFMBE shall
charge members of IFMBE affiliated organizations at least
25% lower registration fee than that charged to
registrants who are not members of an IFMBE affiliated
entity or the co-sponsoring entity.
3.1.8 Conference audit
All conferences co-sponsored by the IFMBE must be
audited if their budget is in excess of $100,000. If the
budget is between $100,000 and $250,000, the audit can be
performed by a suitably qualified volunteer. The
volunteer must not be part of the conference
organization. If the budget exceeds $250,000, the audit
must be performed by a professional audit firm. The cost
of the audit shall be included in the conference budget.
3.2
Conference Administration
3.2.1 Membership on Conference
Finance Committee
Conferences co-sponsored by the IFMBE shall
include on the Conference Budget Committee either a
member of the IFMBE Conference Committee, its designee or
a designee of the Administration Council.
3.2.2 Promotional material
Conferences co-sponsored by the IFMBE shall
submit all promotional material for approval by the IFMBE
conference committee or another body designated by the
Administration Council.
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3.2.3 Copyright of conference digest
For conferences initiated by the IFMBE, all
copyrights shall be the property of the Federation. For
conferences that are co-sponsored by the IFMBE, the
Federation shall participate in the income derived from
the publication of the conference digest and also receive
an agreed upon number of free copies of the digest.
3.3
Special Allotments
This section lists
special free arrangements that are expected of
conferences co-sponsored by the IFMBE.
3.3.1 Complimentary hotel rooms and
air transportation
Conferences co-sponsored by the IFMBE which
receive complimentary hotel rooms and/or air
transportation, shall allocate to the IFMBE a share of
the complimentary benefits in proportion to the financial
stake by the Federation.
3.3.2 Function rooms
Conferences co-sponsored by the IFMBE shall
provide the Federation complimentary rooms for holding
meetings of administrative nature such as council,
committees, general assembly, office space for equipment
and/or social functions. These meetings can take place
just prior to, during, or just following the conference.
3.3.3 Booth space
Conferences co-sponsored by the IFMBE shall
receive adequate complimentary exhibit space for
promotion, information dissemination and/or recruitment
purposes.
3.3.4 Official ceremonies
Conferences co-sponsored by the IFMBE shall
allocate time in the opening and closing ceremonies for
addresses by the IFMBE president or his/her designee.
3.3.5 Awards
If necessary, conferences co-sponsored by the
IFMBE shall provide time during the closing ceremonies or
during a special awards ceremony for the presentation of
IFMBE awards.
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3.4
Other Provisions
3.4.1 Conference Cancellation
n the event that a conference being co-sponsored by the
IFMBE is considered for either postponement or
cancellation, the conference chair/s shall advise the
IFMBE Secretary-General of the intention to initiate such
postponement or cancellation. The request shall include a
financial statement from the conference budget committee
detailing expenses incurred thus far and expenses still
to be incurred. An appropriate course of action will then
be established by the IFMBE Officers, in consultation
with the conference chair/s, conference organizing
committee and conference budget committee. In the case of
cancellation, a financial report from the conference
budget committee will be due 60 days after the decision
to cancel the conference is taken.
3.4.2 Benefit/risk Assessment
The IFMBE shall perform a risk-benefit assessment
prior to entering into co-sponsorship of a conference.
This assessment shall be used to guide decisions relating
to the nature and degree of IFMBE support. This approach
is particularly useful for conferences which are
strategically desirable, yet financially risky; for
example, co-sponsorship of an event in a developing
country, particularly if other sources of support may not
be available or may not materialize. In such situations,
the decision may be taken to proceed with IFMBE support
if the risks have been identified and quantified and the
potential benefits outweigh the risks involved.
3.4.3 Conference Insurance
The IFMBE strongly recommends that conferences
co-sponsored by IFMBE shall include conference insurance
coverage in their budget. Such insurance would provide
protection against a financial loss in the event a
conference is canceled or postponed due to unforeseen
circumstances.
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Section
4: AWARDS and RECOGNITION
The IFMBE shall
recognize individuals who make exceptional contributions
to the field of medical and biological engineering or
provide outstanding service to the profession and to the
IFMBE. The IFMBE encourages the formation of nominating
committees in geographical regions, specialized
divisions, working groups and technical working entities
to recognize such individuals and forward their names to
the appropriate committee for consideration.
The committees shall
nominate for recognition by the IFMBE individuals who
have demonstrated outstanding achievements in research,
education or services for the benefit of the profession;
made significant enhancements to the interests and
activities of the Federation or the profession; or
effected extraordinary accomplishments that enhance
health and quality of life for all people around the
world. A nomination shall include a curriculum vitae with
a detailed proposal addressing the criteria for the
award.
All awards shall be
coordinated by an IFMBE Awards Committee. The chair of
the Awards Committee shall be a member of the
Administrative Council, selected by the Administrative
Council at its regular meeting. Members of the committee
shall be appointed by the Chair from among the membership
of the IFMBE's constituent organizations. The Committee
responsibilities shall include, but not be limited to
reviewing proposals for new awards and reporting their
decision and recommendation to the Administrative Council
for the Council's Decision. The Committee shall also be
responsible for appropriate scheduling and for assisting
in seeking funds for the awards. The establishment of an
award requires the approval of the Administrative Council
by a majority vote.
Once an award has been
established, the President shall appoint a chair of a
committee to manage the award. Members of the committee
shall be appointed by the Chair from among the membership
of the IFMBE's constituent organizations. The committee
shall be responsible for soliciting and evaluating
nominations and recommending the recipient(s) to the
Administrative Council.
Final approval of all
award recipients shall be the responsibility of the
Administrative Council. Approval shall be by a majority
vote of voting members attending the regular meeting of
the Council or, if a mail ballot is used, by a majority
of members who vote within the allotted time.
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4.1
IUPESM Merit Award
The IUPESM confers two
Merit Awards to recognize a medical physicist and a
biomedical engineer. The IUPESM bylaws delineate the
procedure for this award. This section describes the
portions applicable to the IFMBE.
4.1.1 Title
The award shall be called the IUPESM Award of
Merit and shall consist of a plaque and expenses to
travel to the World Congress to present an address (not
to exceed $2,000. US).
4.1.2 Reason
The Award is to recognize a Biomedical Engineer
who has established a distinguished career in Biomedical
Engineering.
4.1.3 Criteria
The primary criteria for nominating an Awardee
are:
- The nominee should
have exerted a significant impact upon the
science and scientific practice of Biomedical
Engineering,
- The nominee has
significantly influenced the development of the
profession of Biomedical Engineering,
- The nominees'
activities in national and/or international
organization for Biomedical Engineering have been
meritorious.
4.1.4 Nominations
Nominations may be made by IUPESM or IFMBE
- A Curriculum Vitae
is to be submitted together with the proposal
with special attention to the criteria under Criteria.
- Nominations have to
be submitted to the Chairman of the Merit Award
Committee, at least 12 months prior to the next
World Congress.
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4.1.5 Committees
The Award Committee shall consist of two
subcommittees chaired by the Vice President of the IUPESM
- Each subcommittee
shall consist of 3 representatives of each member
organisation.
- Each member shall
have one vote, except for the Chairman who votes
only to break a tie.
4.1.6 Selection
Each Award Subcommittee selects one Awardee for
submission to the President of the IUPESM. This selection
is to be submitted 6 months prior to the forthcoming
World Congress.
4.1.7 Presentation
The IUPESM Awards of Merit will be awarded on the
occasion of the forthcoming World Congress. The Awardees
shall be notified by the President of the IUPESM at least
4 months prior to the Congress.
4.1.8 Financial
The IFMBE, IOMP and the IUPESM and the organisers
of the World Congress will provide reasonable financial
support for the participation of the Awardees in the
Congress.
4.2
Otto Schmitt Award
4.2.1 Description
For exceptional contributions to the advancement
of the field of medical and biological engineering.
4.2.2 Eligibility
Must be a member of an IFMBE affiliated
organization.
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4.2.3 Prize
Plaque, Travel funds to attend the World
Congress.
4.2.4 Schmitt Committee Chair
Appointed by the President.
4.2.5 Schmitt committee
At least 4 additional members selected by the
Chair from the membership of the IFMBE's constituent
organizations.
4.2.6 Schedule
Nominations due to the Otto Schmitt Committee by
December 1 of the year preceding the World Congress.
4.2.7 Selection criteria
Innovation, Leadership, Seminal contributions to
medical and biological engineering.
4.2.8 Presentation of award
Presentations at the IUPESM Congress. Additional
presentations at regional events are recommended but no
additional funds will be allocated.
4.2.9 Publicity
In IFMBE publications, in publication of
affiliated societies and other, as appropriate.
4.3
Vladimir K. Zworykin Award
4.3.1 Description
For outstanding research contributions in the
field of Medical and Biological Engineering.
4.3.2 Eligibility
Must be a member of an IFMBE affiliated organization.
4.3.3 Prize
Plaque, Travel funds to attend the World
Congress.
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4.3.4 Zworykin Committee Chair
Appointed by the President.
4.3.5 Zworykin committee
At least 4 additional members selected by the
Chair from the membership of the IFMBE's constituent
organizations.
4.3.6 Schedule
Nominations due to the Vladimir Zworykin
Committee by December 1 of the year preceding the World
Congress.
4.3.7 Selection criteria
Innovation, outstanding research contributions to
medical and biological engineering.
4.3.8 Presentation of award
Presentations at the IUPESM Congress. Additional
presentations at regional events are recommended but no
additional funds will be allocated.
4.3.9 Publicity
In IFMBE publications, in publication of
affiliated societies and other, as appropriate.
4.4
Fellow, International Academy of Medical and Biological
Engineering
The International
Academy of Medical and Biological Engineering (The
Academy) is an individual member organization of the
IFMBE. Its purpose and operation are defined by its
Bylaws.
4.4.1 Membership
There are two categories of membership in the
Academy: Fellow and Fellow Emeritus.
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4.4.2 Election to the Academy
Fellows shall be persons who have distinguished
themselves in the field of medical and biological
engineering. A person shall be qualified to be a
candidate for Fellow who has made identifiable
contributions in one or both of the following categories:
1. Important
contributions to the theory or practice of medical
and biological engineering.
2. Demonstration of unusual accomplishment in
promoting the field of medical and biological
engineering.
Fellows shall have
participated in and contributed to education and academe,
industry, government, and/or health care. Technical and
professional interests of the Fellows should reflect the
diversity of the field of medical and biological
engineering. Fellows shall be appropriately
representative of all the member societies of IFMBE.
4.4.3 Nominations
Candidates for Fellow may be recommended by any
member of the Academy, i.e. Fellows or Fellows Emeritus,
or by any member society, division, and working group of
IFMBE.
4.4.4 Elections
The Committee on Membership of the Academy shall
select nominees for election from the candidates
submitted. Election of Fellows shall be determined by a
mail ballot of existing Fellows. Election shall be by a
2/3 majority of ballots received by the time specified in
the ballot instructions.
4.4.5 Schedule
An election shall be conducted once every three
years, at least six months prior to the International
Congress.
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4.4.6 Fellow Emeritus
Fellow Emeritus status may be conferred upon
Fellows who meet the following criteria:
1.They have been
Fellows in good standing.
2.They are fully retired or have emeritus status from
a university; are fully retired from business or
industry; are at least 65 years of age; or have been
a Fellow in good standing for at least 10 years
4.4.7 Announcement of Election
At the IUPESM Congress. Additional presentations
at regional events are recommended.
4.4.8 Publicity
In IFMBE publications, in publication of
affiliated societies and other, as appropriate.
4.5
Honorary Life Members
The IFMBE confers the
title of "Honorary Life Member" to a select
group of individuals. Honorary Life membership is defined
in the IFMBE Constitution.
4.5.1 Criteria
The title of Honorary Life Member is bestowed on
individuals who have rendered exceptional service to the
Federation.
4.5.2 Nomination
Candidates for Honorary Life membership shall be
made to the IFMBE Nominating Committee. Nominations can
be made by any member of an affiliated entity of the
Federation, by the IFMBE Administrative Council or by the
IFMBE Awards or Nominating Committees.
4.5.3 Endorsement
Honorary Life members shall be recommended for
election from the list of nominations. The Nominating
Committee shall forward its recommendations to the
Administrative Council of the IFMBE for endorsement.
Endorsement by the Administrative Council shall be by a
majority vote of the voting members of the Council.
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4.5.4 Elections
Election of Honorary Life members shall be
determined by a mail ballot of members of the General
Assembly.
4.5.5 Schedule
Honorary Life members can be nominated at any
time. Candidates for election shall be recommended at a
meeting of the Nominating Committee and forwarded for
Council action at its regular business meeting. Election
by members of the General Assembly shall be conducted at
least 3 months before the IUPESM Congress.
4.5.6 Announcement of Election
At the IUPESM Congress. Additional announcements
at regional events are recommended.
4.5.7 Publicity
In IFMBE publications, in publication of
affiliated societies and other, as appropriate.
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